Tag Archives: how to be a better restaurant manager

The Lost Art Of Suggestive Selling

This will be relevant by the end of the post.

“Subtlety is the art of saying what you think and getting out of the way before it is understood.” –Anonymous

 

We as a society have really lost the power of subtlety.  It could be because we have lost the patience to unravel it.  We receive far more information on a daily basis than our ancestors a hundred years ago could even process.  Most of this information is not subtle.  It is blasted at us with bells and whistles to get our attention.  The news channels do not just report the news, they also tell us what to think about it.  Movies no longer imply that a couple is about to “make whoopee”, they show us the scenes in the trailer.  In a few generations we have gone from Marilyn Monroe standing over a vent to Britney Spears getting out of a limousine.

With all of these changes, we have forgotten what it means to be “suggestive.”  This is particularly true in restaurants.  A few decades ago, corporate restaurants determined that they wanted their servers to be sales people.  The also determined that they had no interest in paying for the training necessary to actually accomplish this.  Instead, they decided to teach their servers to use adjectives and “suggestive selling.”  One of the first posts on this blog was declaring my disdain for the overuse of adjectives.  I recently realized that I never discussed my equal dislike for the corporate restaurant incarnation of “suggestive selling.”

As with most great restaurant ideas of the last couple decades, this was based on “research.”  No one will ever accuse upper level restaurant managers of being scientists or sociologists.  When they set up this “research” they will generally have one group follow the protocol they want to introduce.  The other group will do nothing different.  When the first group produces results greater than the second, they view this as proof of success.  This result is then broadcast as fact and soon becomes conventional wisdom.  They seldom look for the actual mechanism that produces the result or how their hypothesis can be altered to produce greater results.

Before we go any further, I want to try an experiment of my own.  I will not claim it to be scientific, but I will use it for a point later on.  This is not a trick and there is no wrong answer.  In your mind, I want you to picture a glass of wine, a cocktail, and an appetizer.  Your first instinct is all that matters.  Try to remember for just a few minutes what each of those items are.  Is the wine red or white?  A particular varietal?  What appetizer and cocktail were your first responses?  Are these the ones that sound most appealing to you at this particular moment?  We will return to this point in a minute.

It is probably necessary for me to clarify what suggestive selling is and conversely what it is not.  Restaurants have inaccurately labeled any number of things as suggestive selling.  Suggestive selling is not asking a guest if they would like to add a salad or soup to their meal.  While it is making a suggestion, it is not suggestive selling.  Suggestive selling is using the power of suggestion to manifest an idea in the buyer’s mind of something they want.  People have a negative reflex towards being sold something.  They on the other hand will gladly buy something that they determined on their own that they wanted.  The art of suggestive selling is to create the idea in their mind while allowing them to take credit for the idea.

White Zinfandel, Margarita, and Chips and Salsa.  The law of averages tells me that because I picked the most common response to each of those categories I should have guessed one right for about a third of you.  Additionally, about one third of you would alter your answer because I guessed it.  Most of you I struck out on.  Let me follow up with another question.  Do any of you think my guesses are more appealing than the ones you had in your mind originally?

The commonly used statistic in restaurants is that suggesting a specific glass of wine, cocktail, or appetizer will increase the sales of that item by ten to twenty percent.  This is compared to walking up to a table and asking them, “what can I get you to drink?”  While I already discussed why the word “drink” kills sales.  I think there is a third option the “research” does not account for.  Using words that trigger a response in the minds of your guests.

When I asked you to think of those particular items earlier, you most likely picked the ones you liked most.  Just as the word “drink” produces an instinctive response, so do “wine”, “cocktail”, and “appetizer.”  While “drink” probably produces a reply of your favorite non-alcoholic beverage, the other words open up a new world of possibilities.  If when I said “cocktail” you started salivating for a Dewars and water, I would not produce the same results by recommending a top shelf margarita.  In fact a margarita was the opposite of what you were thinking and now I have labeled myself as someone who is trying to sell you something you do not want.

Suggestive selling is making subtle statements that lead people to decide on their own to buy things you want to sell.  It is not pushing particular items on them.  Letting the guest have the thought on their own makes them feel like they are in control.  It also prevents you from looking like a salesperson.  Oddly enough the mark of excellence as a server who sells is the guest not being aware that you are selling them anything.  A good server provides their guests with what they want.  A great server leads their guests to want things that they did not even know they wanted.

Other articles on how to sell more as a server:

I Make A Mean Cherry Limeade

Using Words That Sell

The Most Important Phrase You Are Not Using

Selling Away and Selling Up

How To Sell More Desserts

Tips2: Tips For Improving Your Tips is the new book from the author of The Hospitality Formula Network.  It contains the 52 essential skills of the exceptional server.  This book teaches the philosophy to turn average service into an exceptional guest experience that will rapidly increase your tips.  This book shows how you can provide better customer service and dramatically improve your tips.  Enter the coupon code “squared” to receive 20% off your copy today.

Making a Difference

Hey guys could we get some saucers?

The weekend is upon us.  Friday and Saturday nights get busy and take a lot out of us.  The pace is faster, the side stations are more crowded, and all of the saucers in the restaurant seem to hide.  The guests do not seem to understand any of this and have far less patience.  This leads to frustration on our part and the feeling of  a battle.  A normally nice restaurant turns into a fortress.  The staff fortifies as an army defending against the invading hordes.  Trying to get them fed so they will retreat.  The evening ends with the restaurant looking like a battlefield.  We gather our wounded at the end of the night and plan our invasion of someplace that stays open later than our restaurant does.

Friday and Saturday nights are called “amateur hour” because the guests are less restaurant savvy.  They are not as aware of the burdens they place on us by all deciding to come out to eat on the same night.  They are less patient, less informed, and less generous.  We wish for one moment they could step in our shoes and know our struggles.  Yet, how often do we extend them the same courtesy?  Take a couple minutes to watch this video before answering.

I first saw this video on the Crazy Waiter blog and it really made me stop and think.  I truly believe that people are not evil.  Most of them do not make the reservation hoping to have the opportunity to make us miserable.  They come into our restaurants to get away from the problems they face in their lives.  Our workplace is where they go to escape.

This presents us not only with a challenge, but also an opportunity.  We have the chance to make a difference in our guests’ days.  We have an opportunity to interact with people in the way most jobs never allow.  For an hour, or several hours depending on the type of restaurant, we are linked to our guests.  It is up to us how we use that time.  It takes two to tango and it takes two to fight.  We cannot control their attitude, but we can control how we respond to it.

We can make a difference.  I know it sounds cliché.  It is repeated so often because it is true.  How you interact with a guest can change the rest of their evening.  The key is to attempt to make a difference.  I received a link in my email this week from my mother that I think demonstrates this point very well.  It is only a couple minutes long, but I think they are well spent.

The key to this story is not that Johnny tried to follow a corporate mandate.  He was not trying to get better tips.  There was nothing self-serving about his thought of the day.  He just wanted to do his part to make people happy.  It was a simple gesture that produced impressive results.

Obviously I am not suggesting slipping a “thought of the day” in your check presenters.  Instead I am advocating taking the time to find a way to make things better.  Servers have far more interaction with guests than a bagger would.  We have the opportunity to make a bigger difference because we have the chance to know more about our guests.  They will drop hints about their special occasions or why they are dining out that night.  Make their celebrations special even if they are just celebrating having a baby sitter.

Making a difference doesn’t start with trying to get a bigger tip.  It starts with trying to make your guest’s dinner more special.  It begins with not taking a table off.  A good friend of mine, an exceptional waiter named Jeff, works at a local country club.  He has for a few years and he told me something the other night that resonated with me.  He said, “Most of our guests are older.  For some of them it will be the last time they get to have a nice dinner with their friends.  You can’t screw up that meal.”

The strange part is that the more you focus on improving your guests’ experiences, the smoother your night goes.  Earlier this week I finally posted something I wrote about having a good night as a server.  The difference between that night and most others was not that I tried harder, made more money, or had friendlier guests.  All of those were true, but they were not the key ingredients.  The key was that I was making people happy.  I was able to make a difference in their evening.  Regardless of all of the other things that happened because of it, I had a great night.

Focusing on the guests and making a difference is the easiest way to improve your night.  The weekend will be busy.  It will be filled with stresses you would rather not deal with.  Instead of focusing on those stresses, focus on the guests. You cannot make those saucers stop disappearing, but you can make the night memorable for more than your search for them.  Find a way to make difference in their night and yours will improve dramatically.

Tips2: Tips For Improving Your Tips is the new book from the author of The Hospitality Formula Network.  It contains the 52 essential skills of the exceptional server.  This book teaches the philosophy to turn average service into an exceptional guest experience that will rapidly increase your tips.  This book shows how you can provide better customer service and dramatically improve your tips.  Enter the coupon code “squared” to receive 20% off your copy today.

People Who Read This Post Also Enjoyed:

How To Sell The Bottle (Tips Squared)

Foil To-Go: The Swan (Tips Squared)

Retiring Jokes (Restaurant Laughs)

Leadership: Creating A Shared Goal (The Manager’s Office)

Regional Barbeque Styles (Foodie Knowledge)

Set Schedules As A Manager

"Did you get my note on the back of a bubble gum wrapper asking for this thursday off?"

One of the most time consuming tasks a manager faces during the week is writing the server schedule.  Hours can be spent digging up scraps of paper and consulting server availability just to get coverage for a particular shift.  This is followed by the inevitable complaints from people who work too little or too much.  It is a task most managers dread.  It is also one that can be avoided.

This week I have discussed the advantages and disadvantages to having a set schedule from a server’s perspective.  Today I wanted to wrap this topic up by discussing the impact it has on managers.  All things considered, I think this can be tremendously beneficial for managers.  There are some downsides though.  Knowing both the advantages and the disadvantages will help you make a better decision when debating set scheduling.

There are a few disadvantages to implementing set schedules as a manager.

Read the full post at The Manager’s Office

The Advantages of Set Schedules

If you were curious, this is what this blog looks like in paper form. Can you think of a picture for this topic?

Yesterday I discussed the disadvantages of having a set schedule.  While I think I managed to make some valid points, it was sort of hollow.  The primary reason I am still at my current job is because of my schedule.  It took about two and a half years, but I managed to get my ideal schedule.  I get the opportunity to change it from time to time, but I can’t figure out how to improve on it.

Set schedules are not perfect, but for a server who wants to maintain some sort of structure in their life it is as close as can be asked for.  This is a tremendous tool for recruiting and retaining employees.  It is a no cost benefit a restaurant can offer that allows them to stand out from the competition.  There are still many variables inherent in the restaurant business, but this is one of the best ways available for employers to try to alleviate them.  Once you have worked with a set schedule, it is very difficult to walk away from.

There are four significant advantages to set schedules that make them desirable.

You Can Plan Life: When you know your schedule in advance, you can plan around it.  There is no waiting for a request off to be approved.  Instead you can work on getting shifts covered well in advance.  This allows for you to RSVP for an event or buy tickets for a vacation.  You are no longer at the mercy of a manager posting a schedule to plan your life.

You Know What To Expect: In the last post I discussed how forces had transpired with set schedules to ruin my last week.  The difference is because of a set schedule I knew it was coming.  I also know that I can count on it not happening again for four weeks.  I know which week in the rotation to plan a week off or start picking up extra shifts.  Bad weeks occur, but with this system you can plan ahead for them.

Eliminates Paranoia: When a bad week occurs or I get cut on a shift, there is no wondering if a manager is trying to punish me.  I can see the rotation and even if I do have a bad week, I can blame fate instead of a person.  Hostility over bad weeks are not focused on a person.  This is means having one less thing to be frustrated with management about.

You Make Money Starting Out: One of the toughest parts of starting a job is trying to build seniority.  Starting out you are usually behind financially from being jobless.  After training and small sections starting out, you can be catching up for months.  If you are in a situation where stations and cuts are made by seniority, the time it takes recover can be stretched out by months.  This system allows you to make up for lost income far faster.

I truly believe that any restaurant with a stable and mature staff should use set schedules.  As a server I find it tremendously beneficial.  There are a number of benefits for managers too.  I will address those tomorrow as I wrap up this topic.  Now that both sides have been discussed, what is your opinion?  Anyone have a set schedule horror story?  Did I miss some advantages?  The comment section is yours.

Tips2: Tips For Improving Your Tips is the new book from the author of The Hospitality Formula Network.  It contains the 52 essential skills of the exceptional server.  This book teaches the philosophy to turn average service into an exceptional guest experience that will rapidly increase your tips.  This book shows how you can provide better customer service and dramatically improve your tips.  Enter the coupon code “squared” to receive 20% off your copy today.

People Who Read This Post Also Enjoyed:

The Lost Art Of Suggestive Selling (Tips Squared)

How To Serve A Bottle Of Wine (Tips Squared)

Story Time: Injuries (Restaurant Laughs)

How Money Motivates (The Manager’s Office)

Designated Drinker: Harry’s Bar Bellini (Foodie Knowledge)

Memorizing Orders

When I started my first serving job years ago I worked for a company I will affectionately refer to as “Five Four.”  That isn’t what it says on the signs out front, but it what we all called it.  My first day a manager who introduced himself as “CSV” told me that if I couldn’t figure out how to carry three plates at once by the end of the shift, I was fired.  I wasn’t sure if he was telling the truth, but I learned to carry three plates.  A couple days later I was training with a guy named “Timmy” who never wrote down his orders.  I asked him why and he said, “Only rookies write down orders.”

There are any number of managers who would read that last sentence and be horrified.  The thought of not writing down orders puts fear in the heart of managers who are responsible for the rise in food costs related to misrung food.  A former boss once put it this way; “I would rather have a stubby pencil than a sharp mind.”  The debate on whether or not to write down orders has pretty much been won by the side of managers who want to eliminate mistakes.  I do not disagree with them, but I also do not write down orders.

The problem most companies have with memorizing orders is the mistakes that can come from doing so improperly.  I would never advocate memorizing orders unless you had the skills to do so.  In my next post, I will disclose my technique for memorizing orders.  It is an acquired skill, and not a talent you are born with.  Anyone can be taught to do it, but it takes practice.  In the meantime, here is my reasoning behind still memorizing orders.

There are three primary reasons why I memorize orders.

Professional Skill: A large part of what brings your tip to higher levels is demonstrating that you have a higher level of skill than the average server.  Memorizing orders is a trick that impresses your guests.  Guests will ask me all the time if I have a recorder in my pocket.  This is a trick that reminds guests you are a professional.  This makes the value of what you are doing seem greater to guests who appreciate such things.

Maintaining Presence: With most sales jobs, one of the first things you learn is how to fill out an order form.  The reason why is that you do not want to take the focus off the customer at that critical juncture.  The same is true in serving.  Guests have an inherent fear that you are more concerned with selling them something than recommending items for their benefit.  Being more concerned with writing down the order than remaining focused on the guest only confirms this fear.

Avoids Dependence: I have seen great servers who were unable to take an order without pen and paper.  They have had to ask a guest who was ready to order (buy) to wait for them to come back with paper.  I have even seen some who have former coworkers swipe them order pads from their old employers.  They are so used to using a particular format that they are somewhat dependent on it.  Having the skill of memorizing orders, even if you do not use it every time, enables you to avoid this.

Keep in mind that all of these are contingent upon being able to remember the order accurately.  Failing to do bring the guest what they ordered more than wipes out any goodwill you have gained.  Tomorrow I will address in greater detail how to do this accurately.  In the meantime, what is your opinion on memorizing?  Do you write everything down or memorize?  Drop me a line in the comment section and let me know if you agree or disagree.

Tips2: Tips For Improving Your Tips is the new book from the author of The Hospitality Formula Network.  It contains the 52 essential skills of the exceptional server.  This book teaches the philosophy to turn average service into an exceptional guest experience that will rapidly increase your tips.  This book shows how you can provide better customer service and dramatically improve your tips.  Enter the coupon code “squared” to receive 20% off your copy today.

People Who Read This Post Also Enjoyed:

The Rules of Serving: Rule Six (Tips Squared)

What I Use (Tips Squared)

Weird Restaurant Stories 10/30 (Restaurant Laughs)

Leadership: Leading by Example (The Manager’s Office)

Understanding French Sauces (Part Two) (Foodie Knowledge)